WHISTLE-BLOWER POLICY
It is the policy of Defenders of Animal Rights, Inc., that it has zero tolerance for any dishonest or fraudulent acts. Every employee must report to the president any misleading, deceitful, or dishonest behavior of any co-worker or supervisor. Any misleading, deceitful, or dishonest behavior on the part of management must be reported to the shelter’s attorney for further investigation.
The shelter coordinator is charged with making sure time sheets are accurately completed. The coordinator must correct any discrepancies, censure the person or persons responsible, and report any incidents to the president.
NO RETALIATION
Employees will be subject to disciplinary action including termination if they harass or otherwise retaliate against any employee who has reported, in good faith, any dishonest act.
CONFIDENTIALITY
Suspected violations may be presented anonymously or on a confidential basis. The whistle-blower’s confidentiality will be protected to the extent possible, consistent with the need to conduct an adequate investigation.
PROTECTION AGAINST MALICIOUS ACCUSATIONS
Anyone filing a complaint about a violation must be acting in good faith and have reasonable grounds for believing the information disclosed indicates a violation. Allegations that prove to be unsubstantiated and prove to have been made maliciously and/or falsely will be subject to disciplinary action including termination.
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CONFLICT OF INTEREST POLICY
No Director, Officer, or Employee may use the organization, its donor list, customers, or clients as a means of achieving monetary or personal gain.
The awarding of Defenders’ business to any Officer, Director, or Employee or relatives of any Officer, Director, or Employee is strictly prohibited.
No member of the Board of Directors may be related to any other Board member.
Given the wide variances in practices, policies, and procedures among animal groups, employees of Defenders of Animal Rights may not volunteer or work for any other animal-related charity.
Every year, each Board member signs a “Conflict of Interest Disclosure Form.”
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PRIVACY POLICY
Defenders of Animal Rights, Inc., is committed to protecting the privacy of its contributors and adoptive families. It is the policy of this organization that we do not sell, trade, or share a donor’s personal information with anyone else, nor do we send donor mailings on behalf of other organizations.
The text, photographs, and any other materials present in our publications or website are the property of Defenders of Animal Rights, Inc.
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RECORD-KEEPING POLICY
Our standard policy is that we will retain these items as follows:
Donation envelopes for three years
Payroll records, bank-related statements, and credit card receipts indefinitely
Adoption records for no more than eight years
Invoices, eight to ten years, as space permits
All confidential information, including the above-mentioned documents, is kept under lock and key. It is shredded when no longer needed.
Donor records remain confidential, and we repeatedly state this in our publications. This is our firm and unwavering commitment to our contributors.
Employees sign a Confidentiality Agreement as a condition of employment.
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| AUDITING COMMITTEE
The Board acts as an auditing committee between management and the Certified Public Accountant. The Board reviews the financial statements and approves the budget. Board members are part of the decision-making process on how the money is spent. Any major expenditure outside the scope of the normal operating budget is voted on by the Board. Board members are able to inspect all records at any time and contact the Certified Public Accountant with any concerns or questions they might have.
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