Whistle-Blower Policy
It is the policy of Defenders of Animal Rights, Inc., that it has zero tolerance for any dishonest or fraudulent acts. Every employee must report to the president any misleading, deceitful, or dishonest behavior of any co-worker or supervisor. Any misleading, deceitful, or dishonest behavior on the part of management must be reported to the shelter’s attorney for further investigation.
The shelter coordinator is charged with making sure time sheets are accurately completed. The coordinator must correct any discrepancies, censure the person or persons responsible, and report any incidents to the president.
Conflict of Interest Policy
No Director, Officer, or Employee may use the organization, its donor list, customers, or clients as a means of achieving monetary or personal gain.
The awarding of Defenders’ business to any Officer, Director, or Employee or relatives of any Officer, Director, or Employee is strictly prohibited.
No member of the Board of Directors may be related to any other Board member. Given the wide variances in practices, policies, and procedures among animal groups, employees of Defenders of Animal Rights may not volunteer or work for any other animal-related charity.
Every year, each Board member signs a “Conflict of Interest Disclosure Form.”
The awarding of Defenders’ business to any Officer, Director, or Employee or relatives of any Officer, Director, or Employee is strictly prohibited.
No member of the Board of Directors may be related to any other Board member. Given the wide variances in practices, policies, and procedures among animal groups, employees of Defenders of Animal Rights may not volunteer or work for any other animal-related charity.
Every year, each Board member signs a “Conflict of Interest Disclosure Form.”
Privacy Policy
Defenders of Animal Rights, Inc., is committed to protecting the privacy of its contributors and adoptive families. It is the policy of this organization that we do not sell, trade, or share a donor’s personal information with anyone else, nor do we send donor mailings on behalf of other organizations. The text, photographs, and any other materials present in our publications or website are the property of Defenders of Animal Rights, Inc.
Record-Keeping Policy
Our standard policy is that we will retain these items as follows:
- Donation envelopes for three years
- Payroll records, bank-related statements, and credit card receipts indefinitely
- Adoption records for up to eight years
- Invoices for eight to ten years as space permits
All confidential information, including the above-mentioned documents, is kept under lock and key. It is shredded when no longer needed. Donor records remain confidential, and we repeatedly state this in our publications. This is our firm and unwavering commitment to our contributors.
Employees sign a Confidentiality Agreement as a condition of employment.